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Administrative Assistant - Division

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Date: Apr 5, 2019

Location: Baton Rouge, LA, US, 70811

Company: Coca-Cola Bottling Company UNITED, Inc

Division: [[Louisiana]] 

Department : [[Sales]] 

Job Location : [[Baton Rouge]] 

Other Potential Locations : [[None]] 

SUMMARY OF POSITION:

Must be experienced in handling a wide range of administrative and support related tasks and be able to work independently with little or no supervision. Must be organized, flexible and enjoy the administrative challenges of supporting a group of diverse people and programs. Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

Responsibilities:

  • Proactive and polished verbal and written communication style; able to generate high quality emails and   documents that will be distributed to individuals at all levels of the organization.
  • Responsible for schedule coordination; prioritizing functions and appointments, ensuring that meetings and deadlines are executed seamlessly.
  • Assist in the analysis and preparation of reports.
  • Responsible for creation of business presentations and collateral materials.
  • Acts as the administrative point of customer service contact between leader and internal/external customers; providing exceptional support.
  • A strong sense of ethics with the capability of maintaining a high level of confidentiality.
  • Exceptional interpersonal skills including approachability and ability to work well with stakeholders at all levels of the organization.
  • High levels of organizational skills, time management, and proven ability to meet expectations with accurate and efficient delivery in fast paced environment.
  • Ability to exercise independent judgment and strong sense of ownership, positive attitude, self-motivated and strong personal drive.
  • Demonstrates proactive approach to problem-solving with strong decision-making ability.
  • Provides administrative support to include travel arrangements, T&E requests, calendar management and other administrative tasks.
  • Ability to provide support to multiple projects and priorities simultaneously.

     

Minimum Qualifications:

  • Associate's degree (A. A.) or equivalent from two-year College or technical school; or 2 plus years related experience and/or training; or equivalent combination of education and experience.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Valid Driver’s License and compliance with CCBCU’s Fleet Policy
  • Working knowledge in Microsoft Office Suite: Outlook, Word, Excel and PowerPoint
  • Working knowledge of ERP systems such as SAP
  • Familiarity with various web based database products and a willingness to learn new systems
  • Ability to work with multiple software programs and reporting systems
  • Excellent written and verbal communication skills
  • High level of interpersonal skills
  • Ability to handle sensitive and confidential information
  • Superior organization and time management skills
  • Flexible personality; adapts well to change

CCBCU is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled.


Nearest Major Market: Baton Rouge

Job Segment: Secretary, Clerical, Administrative Assistant, Administrative